Pharmaceutical Contract Specialist

Highly Competitive
  1. Permanent
  2. Clinical Trial Assistant (CTA)
  3. United States
San Francisco, California
Posting date: 19 Mar 2019

ProClinical is partnering with a global biopharmaceutical company to advertise a vacancy for a Pharmaceutical Contract Specialist based in California. The organization boasts a solid commercial portfolio of life-saving drugs within a number of therapy areas, making this an exciting opportunity to bolster a career in the clinical field. This is an ideal position for a recent college graduate.

The Pharmaceutical Contract Specialist will provide contract administration support in response to Contract Records Management and Cleanup for migration. They will also be responsible for clinical administrative operations activities involving clinical contract and budget support including, but not limited to, filing, scanning, mailing, populating spreadsheets, and other administrative tasks as assigned.

Job Responsibilities:

  • Reconciling contracts.
  • Reviewing all executed clinical contracts and performing reconciliation between the contracts that are saved in these two platforms.
  • Scanning and creating Optical Character Recognition (OCR) via Adobe Acrobat for various executed contracts including CTAs, CDAs, LOAs, and Vendor Agreements.
  • Performing QC on the scanned contracted to ensure:
    • All pages of the documents are included.
    • All required signatures are verified and present.
    • All budget pages are legible.
    • All pages have undergone OCR conversion.
    • Documents have been saved in the Shared Folder in Apollo.
  • Entering Agreement Party Information.
  • Identifying metadata for each contract.
  • Uploading contract(s).
  • Completing required metadata fields with contract party information.
  • US Contract Coordinators will send the physical copy of the contract, with RIM cover page, to the Records Management Coordinator.
  • Creating and maintaining study specific file structures for TMF documentation and file documents accordingly.
  • Creating file folders/labels according to TMF plan, filing incoming documents, retrieving documents, and scheduling document reviews.
  • Ensuring record filing is kept up to date and is performed accurately.
  • Archiving documents offsite and ensuring appropriate documentation completed to track archival.
  • Converting paper documents to electronic records.
  • Participating in continued security and maintenance of the Trial Master File (TMF) Room.
  • Completing responsibility in a timely, organized way.
  • Identifying issues/problems and providing customary recommendations for solutions.

Skills and Requirements:

  • A Bachelor's degree in a relevant field.
  • Demonstrable capability of collaborating with and supporting senior peers on non-complex projects to learn through experience.
  • Strong teamwork ethos.
  • Demonstrable multitasking, project management, and execution skills.
  • Good interpersonal skills, including communication, presentation, persuasion, and influence.
  • Good organisational skills, including efficiency, punctuality, and collaboration in a team environment.
  • Proficiency with computer skills, such as MS Office.

To Apply:

Please click on the Apply button. Please include a short note outlining why you are interested in the role and why you think you are suitable.

In case you have difficulty in applying or if you have any questions, please contact Allison Stevens at or upload your CV on our website -

A full job description is available on request.

ProClinical is a specialist employment agency and recruitment business, providing job opportunities within major pharmaceutical, biopharmaceutical, biotechnology and medical device companies.