Legal Administrator

Proclinical is working with an innovative pharmaceutical company that is seeking a Legal Administrator to be based in Zug, Switzerland on a contract basis. Reporting to the VP Head of Legal International, this Legal Administrator job shall be responsible for general assistance duties and legal administrative tasks in support of the International Legal team, including contracts and other relevant transactional or corporate secretarial documents scanning, filing, and management, and other administrative duties as assigned. This is a contract position for an initial term of 12 months.

Job Responsibilities:

• Support the lawyers with the preparation of a variety of transactional agreements, collecting appropriate contract supporting documentation, organizing attachments/schedules and check for document consistency from a language standpoint
• Track documents in the applicable contract management system, managing approvals, signature collection, filing and maintenance
• Assist lawyers with the creation of contract templates for a variety of jurisdictions, and maintain templates in document management system
• Create and maintain trackers for a variety of matters, like invoices, contract templates and corporate secretarial documents
• Support the preparation of presentations on various topics
• Assist lawyers in the execution of a variety of corporate secretarial documents, ensuring that any required formalities (e.g. notarization, apostille, etc.) are met in a timely manner
• Independently identify problems, perform analysis and propose solutions to an lawyer;
• Represent Legal International team to internal clients when required
• Support legal vendors management including opening and closing new purchase orders, conflicts checks, gathering and retrieving information from files when needed;
• Reconcile legal services invoices and purchase orders and meet outside counsel billing guidelines
• Providing administrative support to the VP Head of Legal, including calendar maintenance, planning and scheduling of meetings and travel and
• Handle other necessary administrative duties as assigned.

Skills and Requirements:

• Minimum high school diploma or equivalent education;
• 2-5 years' working experience as legal assistant or legal secretary, preferably in the pharmaceutical industry. Experience in managing contracts;
• Proficient in document formatting with the ability to accurately proofread complex documents;
• Excellent ability to organize and prioritize large volumes of information with strong attention to detail, precise and accurate working style;
• Exceptional verbal and written communication skills; Fluency in English essential, any other language would be an asset;
• Strong computer skills and proficient using MS-Office, especially Word, Excel and PowerPoint;
• Team player with the ability and motivation to work in a fast pace, multi-cultural environment, handle sensitive and confidential situations and demonstrate integrity and poise

To Apply:
Please click on the Apply button. Please include a short note outlining why you are interested in the role and why you think you are suitable.
In case you have difficulty in applying or if you have any questions, please call Theodora Savlovschi-Wicks on +44 203 854 0675 or upload your CV on our website - www.Proclinical.com.
A full job description is available on request.
Proclinical is a specialist employment agency and recruitment business, providing job opportunities within major pharmaceutical, biopharmaceutical, biotechnology and medical device companies.

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