Administrative Assistant

Proclinical is currently seeking an Administrative Assistant for a biotechnology company located in Foster City, CA. Successful candidate will support the Sr. Directors of the Finance Controllership organization and provide support for organizational onboarding and hiring procedures.

Job Responsibilities:

• Supporting Sr. Directors and broader team for tasks including travel arrangements, expense processing, agreement and contract processing, meeting coordination and scheduling, and on-boarding of new employees.
• Creating purchase orders and invoice processing.
• Gathering, collecting, recording, tracking and verifying information from multiple sources, and conducting internet searches as directed.
• Creating or assisting in the creation of presentation materials.
• Liaising with external agencies or coordinating activities with organizations.
• Helping coordinate communications and logistics for external and internal events.
• Interacting with a variety of internal and external stakeholders.
• Handling confidential information with discretion and in compliance with all regulations.
• Planning and organizing team events (US & global.)

Skills and Requirements:

• Minimum of a high school diploma and 2+ years administrative experience.
• Ability to work in a fast-paced environment with changing priorities.
• Excellent verbal, written, and interpersonal skills are required.
• Ability to work under limited supervision and receive general direction on new lines of work or special assignments.
• Must be detail oriented.
• Requires knowledge and understanding of administrative and office policies and procedures.
• Intermediate to advanced knowledge and experience using several Office applications.
• Refers to specific and detailed procedures and instructions.
• Collaborates well with other teams/functions.

To Apply:

Please click on the Apply button. Please include a short note outlining why you are interested in the role and why you think you are suitable.

In case you have difficulty in applying or if you have any questions, please call Catherine Nguyen at (+1) 215-531-5643 or upload your resume on our website - www.Proclinical.com.

A full job description is available on request.

Proclinical is a specialist employment agency and recruitment business, providing job opportunities within major pharmaceutical, biopharmaceutical, biotechnology and medical device companies.

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