Administrative Assistant - Nordics

Highly Competitive
  1. Contract
  2. Administrative
  3. Denmark
Copenhagen, Copenhagen Municipality
Posting date: 10 Apr 2019

ProClinical is advertising a vacancy for an Administrative Assistant with a leading pharmaceutical company. This organisation prides itself on its strong portfolio of medicines for hypertension and thrombotic disorders, along with its dedication to bringing forth novel therapies in oncology, immune-oncology, pain management, neurodegenerative diseases, and heart and kidney diseases. Based in Copenhagen, this position offers an exciting opportunity to work with a historic company with a rich legacy of innovation by supporting administrative topics in an expanding affiliate. This is an interim role, lasting for a six month contract period.

Job Responsibilities:

  • Ensure back office support for the local Nordics team.
  • Provide clerical support to General Manager Nordics, including correspondence, travel, meeting planning
  • Coordinate and manage complex calendars, daily planner, expense reports, document generation and follow up, and general typing.
  • Administrative support to department, including distribution of meeting materials, coordination of meetings, taking meeting minutes
  • Work in a team-oriented environment
  • Draft and edit documents and develop PowerPoint presentations as well as developing and handling of complex Excel Workbooks.
  • Responsible for administration, filing and archiving of critical department documents
  • Acting as a coordinator of information and communication within the team
  • Managing phone calls, mail and email, clarifying/highlighting required actions and responses
  • Planning and organization of activities, such as off-sites, company events, special occasions
  • Developing and refining administrative procedures using technology to streamline processes
  • Proactively picking up and independently driving and timely completing tasks/projects including support for marketing projects and sales projects
  • Support the budget process / handling contracts, signatures, invoices

Skills and Requirements:

  • An education in Administration/Business, or equivalent.
  • Preferably experience as Senior Assistant or Team Assistant supporting a local commercial or medical team
  • Experience working in an international environment (preferably within the pharmaceutical industry)
  • Demonstrable multitasking, project management, and execution skills.
  • Good interpersonal skills, including communication, presentation, persuasion, and influence.
  • Good organisational skills, including efficiency, punctuality, and collaboration in a team environment.
  • Proficiency with computer skills, such as MS Office.

Please click on the Apply button. Please include a short note outlining why you are interested in the role and why you think you are suitable.

In case you have difficulty in applying or if you have any questions, please contact Sigrid Jorgensen at +44 203 856 9337 or upload your CV on our website -

A full job description is available on request.

ProClinical is a specialist employment agency and recruitment business, providing job opportunities within major pharmaceutical, biopharmaceutical, biotechnology and medical device companies.