Support Project Administrator

Proclinical is seeking a highly organized and detail-oriented Support Project Administrator to provide comprehensive administrative support to a dynamic international team. This role is crucial for the success of a multi-year, cross-functional program and requires professionalism, confidentiality, and flexibility.

Please note that to be considered for this role you must have the right to work in this location or hold an EU passport.

Responsibilities:

• Schedule and coordinate meetings, prepare agendas, take minutes, and distribute them.
• Manage calendars for project managers and team members.
• Organize and maintain project documents and files.
• Arrange travel itineraries and logistics for events, workshops, and meetings.
• Act as a liaison between project team members, clients, and stakeholders.
• Collaborate with administrative professionals to ensure seamless departmental support.
• Track project progress and update documentation.
• Compile data for status reports and presentations.
• Assist in preparing and updating project plans, reports, and presentations.
• Process and track expense reports and invoices, ensuring compliance with policies.
• Manage requisitions, purchase orders, and financial documents.
• Assist with budgeting and tracking project expenses.

Key Skills and Requirements:

• Excellent communication, organizational, and analytical skills.
• Ability to work independently and deliver accurate, timely work.
• Proficient in handling multiple tasks simultaneously.
• Advanced proficiency in MS Office Suite (Outlook, Word, PowerPoint, Excel) and familiarity with office management software (SAP, SharePoint, MS Teams).
• Fluent in English and German.

If you are having difficulty in applying or if you have any questions, please contact Olivier Worch at o.worch@proclinical.com.

Apply Now:

If you are interested in learning more or applying to this exciting opportunity, please complete the form below and attach a copy of your CV. Alternatively, for further details or to talk directly to a life sciences recruitment specialist, please request a call back at the top of this page.

Proclinical is a leading life sciences recruiter focused on finding exceptional people and matching them with the finest positions across the globe. Proclinical is acting as an Employment Agency in relation to this vacancy.