Assistant Hematology & Oncology

Highly Competitive
  1. Contract
  2. Administrative
  3. Switzerland
Posting date: 13 Aug 2019

An internationally leading pharmaceutical company is seeking to recruit an Assistant, Haematology & Oncology to their office in Switzerland. Specialising in multiple therapy areas, the company boasts a superb pipeline with products that include treatments for diabetes, cancer and asthma. This is an exciting opportunity to work with a company that operates in over 90 countries across the globe.

Job Responsibilities:

  • Manage purchase orders and processes accounts payable invoices including OPEX tracking and accruals
  • Be responsible for vendor management (set up and manage in online platform)
  • Manage contracts, negotiations, and cooperation with Health care professionals (HCP, hospitals, hospital pharmacists) and external suppliers (event-management agencies, hotels, graphics, print, transportation, etc).
  • Manage the schedules of those supported; schedule meetings and make travel arrangements for department members, visitors, partners, and vendors as necessary.
  • Prepare correspondence, spreadsheet reports, and presentations as directed.
  • Attend department meetings, take and distribute meeting minutes.
  • Provide telephone support; assume responsibility for copying, faxing, and developing and maintaining filing systems.
  • Complete expense reports for senior members using the provided electronic system.
  • Provide back-up for other administrative assistants as required.
  • Manage and supervise external events (conferences, lectures, symposia) with KOLs participation in Switzerland and abroad.
  • Provide logistics management for local team participation in internal and corporate events (Kick-Off Meetings, internal sales cycle meetings, trainings, team-buildings) in Switzerland and abroad.
  • Handle Key opinion leaders (KOL) invitations and contracts.
  • Ensure proper travel support to invited physicians and local Shire employees (travel documentation, transportation services, accommodation).
  • Coordinate and execute preparation of local marketing materials.
  • Execute and track medical-legal approval processes as back up for PMs (Veeva).
  • Provide coordination and support for 3d party service providers (Agencies, Translation services, printing companies etc.).

Skills and Requirements:

  • Fluent in speaking and writing German, English and French languages.
  • At least 5 years of related experience in a similar position.
  • Experience with purchase orders and accounts management systems/software (preferably SAP).
  • Requires strong attention to detail in composing materials (incl. promotional material), establishing priorities, scheduling meeting and arrange travel itineraries.
  • Demonstrable multitasking, project management, and execution skills.
  • Good interpersonal skills, including communication, presentation, persuasion, and influence.
  • Good organisational skills, including efficiency, punctuality, and collaboration in a team environment.
  • Proficiency with computer skills, such as MS Office.

To Apply:

Please click on the Apply button. Please include a short note outlining why you are interested in the role and why you think you are suitable.

In case you have difficulty in applying or if you have any questions, please contact Manon Luflade at +44 2038540586or upload your CV on our website -

A full job description is available on request.

Proclinical is a specialist employment agency and recruitment business, providing job opportunities within major pharmaceutical, biopharmaceutical, biotechnology and medical device companies.

Proclinical Staffing is an equal opportunity employer.