Administrative Assistant
This vacancy has now expired. Please see similar roles below...
Proclinical is advertising a vacancy for an Administrative Assistant with a leading US biopharmaceutical organisation with a solid commercial portfolio of life-saving drugs. This company, which prides itself on its innovation and unmatched quality, is seeking for a talented and experienced individual to join their team in California.
Job Responsibilities:
- Providing administrative and clerical support to an individual manager, department, or group of managers.
- Coordinating functional administrative activities, which support clinical trials, medical information, sales, and other various departments.
- Providing administrative and clerical support to the department's interview process, which includes creating and distributing agendas, collecting assessment forms, scheduling, and making travel arrangements.
- Organising and schedule extra-department meetings.
- Ensuring computer equipment, and all new hire materials, are arranged for the persons first day.
- Tracking and verifying data using a variety of software to conduct data entry and sorting of information.
- Tracking department budget as directed by immediate manager.
- Creating or assisting in the creation of presentation materials and drafting technical documents as needed.
- Manipulating Excel spreadsheets into different sorts and formats, working with Word, and using PowerPoint documents as directed by immediate manager.
- Gathering, collecting, recording, tracking, and verifying relatively complex data and information from multiple sources.
- Liaising with external agencies or organisations to coordinate activities which are important to the function of the department.
- Publishing meetings.
- Coordinating travel reservations and expense reporting.
- Printing and making copies for Briefing book submissions.
- Ordering OPDP submission/Archive supplies.
- Coordinating meetings domestically and internationally.
- Organising team building events.
- Setting up interviews and conducting new employee/contractor onboarding.
- Purchasing orders and invoicing of contractors.
- Using Oracle for invoicing.
- Processing expenses via Concur.
Skills and Requirements:
- A Bachelors' degree.
- Experience as an Administrative Assistant desirable.
- Strong interpersonal skills, including communication, leadership, relationship management, and influencing.
- Demonstrable computer software skills, including MS Office, Oracle, and Concur.
- Strong organisational skills, including scheduling, travel booking, and expense reporting.
- A flexible mindset that is suited to dealing with multiple projects in a timely manner.
To Apply:
Please click on the Apply button. Please include a short note outlining why you are interested in the role and why you think you are suitable.
In case you have difficulty in applying or if you have any questions, please call Corrin Pyle on +1 267-435-8555 or upload your CV on our website - www.Proclinical.com.
A full job description is available on request.
Proclinical is a specialist employment agency and recruitment business, providing job opportunities within major pharmaceutical, biopharmaceutical, biotechnology and medical device companies.
#LI-CP2
Related jobs
Highly Competitive Salary
Bristol, USA
Proclinical is seeking a Facilities Engineer to join our client's team. This is a permanent position located in Bristol, PA.
Highly Competitive Salary
Philadelphia, USA
Proclinical is seeking a dedicated and detail-oriented QC Analyst, Microbiology. This is a contract position located in Philadelphia, PA.
Highly Competitive
Paris, France
Proclinical is seeking a dedicated and strategic individual for the role of Associate Director, Field Business Lead.
Highly Competitive Salary
Cambridge, USA
Proclinical is seeking a dedicated QC Microbiologist to support our vaccine manufacturing site. This is a contract position located in Cambridge, MA.
Highly Competitive Salary
München (81249), Deutschland
Proclinical sucht einen engagierten regionalen Vertriebsleiter für die Osthälfte Deutschlands im Bereich Urologie.
Highly Competitive
Deutschland
Proclinical are currently in search of a dynamic Statistical Project Leader.
Highly Competitive
Tuttlingen, Germany
Proclinical sucht einen Systems Engineer - Instruments für einen Kunden aus der Medizintechnik-Branche.
Highly Competitive
Singapore River, Singapore
Proclinical are recruiting for a Senior eCommerce Manager APAC (6 months maternity cover) to join a pharmaceutical organisation.
Highly Competitive
Tuttlingen (78532), Deutschland
Proclinical auf der Suche nach einem Systems Engineer (m/w/d).
Highly Competitive
Singapore
Proclinical is seeking a dedicated Automation Engineer to provide technical support for smooth manufacturing operations.