EHS Administrative Coordinator

Highly Competitive
  1. Permanent
  2. Administrative
  3. United States
Somerville, Massachusetts
Posting date: 27 Jun 2019

An internationally leading pharmaceutical company is seeking to recruit an EHS Administrative Coordinator to their office in Massachusetts. Specialising in multiple therapy areas, the company boasts a superb pipeline with products that include treatments for diabetes, cancer and asthma. This is an exciting opportunity to work with a company that operates in over 90 countries across the globe.

Job Responsibilities:

  • Providing high-level administrative support for the EHS team: PO processing, filing, business correspondence, meeting coordination, permitting/licensing assistance, maintaining office supplies, event planning/logistics support, and special projects, etc.
  • Acting as internal systems expert for EHS department: financial systems, HR systems, IT systems, SharePoint, MS Office, Learning Management System, etc.
  • Maintaining departmental and EHS Team SharePoint sites (architecture/function updates, manage content/libraries, recommending SharePoint solutions, and ensuring annual content review by content owners).
  • Coordinating and managing EHS reporting (internal/external): collecting/processing data for standard reporting/tracking and developing/coordinating data tracking/reporting system improvements.
  • Acting as EHS Business Records Manager: maintaining departmental record-keeping, filing, archiving, and recording retention (digital and paper) according to internal standards; coordinating internal/external audit logistics and documents (acting as point person for documents - gathering, organizing, and building/maintaining record of audit); managing regular reviews/updates of core EHS documentation (policies, manuals, and SOPs).
  • Managing and/or participating in departmental process improvement projects and other projects as they emerge (e.g., SharePoint solutions, data management solutions new program/system implementation).
  • Executing other EHS administrative support duties/projects, as necessary.

Skills and Requirements:

  • Bachelor's Degree.
  • 5+ years of experience in relevant work environment.
  • Demonstrable multitasking, project management, and execution skills.
  • Good interpersonal skills, including communication, presentation, persuasion, and influence.
  • Good organisational skills, including efficiency, punctuality, and collaboration in a team environment.
  • Proficiency with computer skills, such as MS Office.

To Apply:

Please click on the Apply button. Please include a short note outlining why you are interested in the role and why you think you are suitable.

In case you have difficulty in applying or if you have any questions, please contact Sherron Howard at +1 267 435 8600 or upload your CV on our website -

A full job description is available on request.

ProClinical is a specialist employment agency and recruitment business, providing job opportunities within major pharmaceutical, biopharmaceutical, biotechnology and medical device companies.