Sr. Workplace Coordinator - Contract - Tarrytown, NY
Proclinical is seeking a Sr. Workplace Coordinator to support workplace operations and project management activities in NY.
Primary Responsibilities:
The successful candwill focus on providing exceptional customer service, managing furniture, fixtures, and equipment (FFE), and coordinating Moves, Adds, and Changes (MAC) activities. You will also play a key role in space planning, vendor management, and ensuring seamless execution of workplace projects.
Skills & Requirements:
- Knowledge of space planning processes and experience with construction and furniture projects.
- Strong organizational, interpersonal, and communication skills.
- A customer-focused mindset with a commitment to delivering excellent service.
- Ability to read and interpret floorplans.
- Proficiency in Microsoft applications, with intermediate to expert-level Excel skills.
The Sr. Workplace Coordinator's responsibilities will be:
- Deliver excellent customer service for FFE and MAC activities.
- Oversee project phases to ensure schedules and goals are met.
- Maintain and track budgets, schedules, project documentation, and space efficiencies, taking corrective actions as needed.
- Collaborate with internal teams to ensure effective communication and coordination across departments.
- Lead the planning and execution of daily operations and project activities.
- Validate space reconfigurations with workplace planners to ensure compliance with design and lab standards.
- Manage internal resources and external vendors to complete MAC and projects with minimal disruption.
- Act as the primary liaison between workplace planners and end-users, resolving scheduling and implementation conflicts professionally.
- Prepare for move activities and coordinate with move managers to ensure spaces are ready for occupancy.
- Work with vendors to generate proposals for FFE or labor, schedule deliveries, and oversee installations.
- Support ordering and installation of office furniture, ergonomic accessories, or lab equipment as directed by senior team members.
- Manage and coordinate TriRiga IWMS workstreams, including maintaining employee location data.
- Oversee wayfinding signage installation and furniture inventory in collaboration with fellow coordinators.
- Handle vendor management tasks, including invoicing, purchase orders, budget forecasting, and annual closeouts.
- Participate in construction project meetings as required.
- Apply policies and procedures to make decisions, escalating issues to management when necessary.
Compensation: MUST be posted in the following states: California, Colorado, Columbia, Hawaii, Illinois, Maryland, Minnesota, Jersey City in NJ, New York State, Albany County, Ithaca, NYC, Westchester County, Washington,
If you are having difficulty in applying or if you have any questions, please contact Anderson Maldonado at a.maldonado@proclinical.com
If you are interested in applying to this exciting opportunity, then please click 'Apply' or to speak to one of our specialists please request a call back at the top of this page.
Proclinical is a leading life sciences recruiter focused on finding exceptional people and matching them with the finest positions across the globe. Proclinical is acting as an Employment Agency in relation to this vacancy.
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