IT Coordinator job in Morristown, USA

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Job type: Contract

Discipline: Biological Sciences, Medicinal Chemistry, Pharmacology

Location: United States

This vacancy has now expired. Please see similar roles below...

Proclinical is seeking an IT Coordinator located in Morristown, NJ with a biopharmaceutical company.

Job Responsibilities:

Supports IT contract management, financial approvals, and invoicing process; this will include moving contracts through the legal review process and liaising with the vendor business partner and the company until contract is settled
Acts as a subject matter expert for the Procure-to-Pay process, legal contracting process, and invoice payment process for IT
Receives and processes invoices from various business partners throughout the year
Submits purchase requisitions within Workplace for PO processing and vendor service contract initiation for IT
Leads projects working closely with Procurement and Accounts Payable to rectify billing/payment issues with vendors
Maintains and updates PO, Invoices and Contract reports within SharePoint and provides support for month-end accruals and budget reviews/updates
Manages vendor onboarding and ID creation for new business partners
Collects, files, and reports on receipts to reconcile business credit card report at the end of each month
Coordinate meeting arrangements in support of Chief Information Officer and his direct reports
Schedule meeting(s) with internal and external groups as needed, including organizing all meeting logistics (availability of attendees, meeting rooms and equipment, video conferencing and catering as required)
Assist with travel needs in accordance with company's travel policy (air, hotel, car, visa, etc.)
File expense reports using an online system (Concur)
Assist with creating and editing executive/departmental documents and presentations, type and format confidential and non-routine documents
Establish, update, and maintain departmental files and records (paper and electronic)
Screen telephone calls, take messages, redirect calls, and respond to routine inquiries regarding departmental business
Provide backup support to other administrative assistants and receptionist as needed
Understand the legal and compliance environment and drive collaboration with the Legal and Compliance team.

Skills and Requirements:

Associate's or Bachelor's degree preferred
3+ years of related administrative experience in pharmaceuticals/biotechnology preferred
Demonstrated exceptional MS Office skills (Word, Excel, Outlook, and PowerPoint).
Must be able to work 9:00 am to 5:00 pm
Experience with support of remote management and team members

If you are having difficulty in applying or if you have any questions, please contact Anne Luu at (+1) 215-660-3637 a.luu@proclinical.com.

Proclinical is a specialist employment agency and recruitment business, providing job opportunities within major pharmaceutical, biopharmaceutical, biotechnology and medical device companies.

Proclinical Staffing is an equal opportunity employer.

#LI-AL3

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