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Job type: Contract

Discipline: Administrative

Location: United States

Executive Assistant - Contract - Philadelphia, PA

Proclinical is seeking an Executive Assistant to provide temporary coverage for senior leadership within the Department of Family Medicine and Community Health. This role involves supporting two executives with administrative tasks, complex scheduling, and coordination across internal and external stakeholders. The position requires a proactive individual comfortable navigating fast-paced environments and managing multiple priorities.

Responsibilities:

Provide executive-level administrative support to the Chair and COO.
Manage complex scheduling and calendar coordination.
Assist with departmental functions, including reaccreditation activities.
Facilitate communication and coordination across faculty leadership and external stakeholders.
Confidently navigate multiple platforms and systems to ensure seamless operations.

Key Skills and Requirements:

Strong problem-solving skills and the ability to think quickly.
High level of tech-savviness and adaptability to new systems.
Comfort operating in ambiguous and fast-paced environments.
Excellent judgment, prioritization, and communication skills.
Ability to self-regulate and manage tasks independently in a hybrid work setting.

If you are having difficulty applying or if you have any questions, please contact Qas Shafi at q.shafi@proclinical.com.

Proclinical is a specialist employment agency and recruitment business, providing job opportunities within major pharmaceutical, biopharmaceutical, biotechnology, and medical device companies. Proclinical Staffing is an equal opportunity employer.