Executive Assistant - Contract - Tarrytown, NY
Are you an experienced Executive Assistant who thrives on providing high-level support to senior leaders in a research-focused environment?
Proclinical is seeking an Executive Assistant to provide comprehensive administrative support to senior leadership within a research-focused environment.
Primary Responsibilities:
This role involves managing schedules, coordinating meetings, and ensuring smooth communication across departments. The ideal candidate will be proactive, detail-oriented, and capable of handling confidential information with discretion.
Skills & Requirements:
- Strong interpersonal and communication skills with the ability to collaborate across departments.
- Excellent organizational, planning, and project management abilities.
- Proficiency in Microsoft Office applications (Outlook, Word, PowerPoint, Excel, Visio) and Adobe Acrobat Pro.
- Familiarity with travel software such as Concur is preferred.
- Demonstrated ability to handle multiple priorities and maintain attention to detail.
- A four-year degree is preferred but not required.
The Executive Assistant's responsibilities will be:
- Manage calendars, schedule meetings, and coordinate associated logistics.
- Organize and support various assignments, including confidential tasks.
- Facilitate effective communication within the department and across teams.
- Act as a liaison with departments such as HR, Finance, IT, and Facilities to support operations.
- Maintain records, process forms, and create/submit expense reports.
- Plan and execute internal and external meetings, celebrations, and team-building events.
- Address routine administrative inquiries and provide information on departmental activities.
- Oversee onboarding processes for new staff, including full-time employees and contractors.
- Escort candidates and visitors as needed.
- Order, stock, and distribute office supplies.
- Book travel arrangements and process expense reports for staff and departmental activities.
- Provide backup support for other administrative coordinators as required.
- Monitor emails/messages outside standard business hours to ensure timely support.
Compensation:
If you are having difficulty in applying or if you have any questions, please contact Alex Kelly at a.kelly@proclinical.com
If you are interested in applying to this exciting opportunity, then please click 'Apply' or to speak to one of our specialists please request a call back at the top of this page.
Proclinical is a leading life sciences recruiter focused on finding exceptional people and matching them with the finest positions across the globe. Proclinical is acting as an Employment Agency in relation to this vacancy.
By submitting this application, you confirm that you've read and understood our privacy policy, which informs you how we process and safeguard your data - https://www.proclinical.com/privacy-policy
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