Executive Assistant

Highly Competitive
  1. Permanent
  2. Administrative, Other
  3. United States
Foster City, California
Posting date: 28 Mar 2019

ProClinical is partnering with a leading US biopharmaceutical organisation to advertise a new Executive Assistant job opportunity. The organization prides itself on its solid commercial portfolio of life-saving drugs within a number of therapy areas, along with a growing pipeline of investigational drugs and an unmatched patient access program. Based in the company's California office, this is an exciting opportunity to work with an internationally renowned company and support their innovative impact on the healthcare field.

The Executive Assistant will report to the Sr. Director of Procurement and provide administrative and clerical support to an individual manager, department, and/or group of managers.

Job Responsibilities:

  • Coordinating functional administrative activities which support PDM Finance, Sourcing, and overall Finance operations
  • Providing administrative and clerical support to the departments interview process; creating and distributing agendas, collecting assessment forms, and scheduling and making travel arrangements.
  • Organizing and scheduling intra and extra-departmental meetings; coordinating cross functionally with other admins.
  • Ensuring computer equipment and all new hire materials are arranged for the persons first day.
  • Tracking and verifying data using a variety of software to conduct data entry and sorting information.
  • Liaising with external agencies or organizations to coordinate activities which are important to the function of the department.
  • Gathering, collecting, recording, tracking, and verifying relatively complex data and information from multiple sources.

To Apply:

  • A Bachelor's Degree.
  • At least 2 years of EA experience.
  • Demonstrable multitasking, project management, and execution skills.
  • Good interpersonal skills, including communication, presentation, persuasion, and influence.
  • Good organisational skills, including efficiency, punctuality, and collaboration in a team environment.
  • Proficiency with computer skills, such as MS Office, Concur, and Visio.

Please click on the Apply button. Please include a short note outlining why you are interested in the role and why you think you are suitable.

In case you have difficulty in applying or if you have any questions, please contact Sherron Howard at +267 435 8600 or upload your CV on our website - www.proclinical.com.

A full job description is available on request.

ProClinical is a specialist employment agency and recruitment business, providing job opportunities within major pharmaceutical, biopharmaceutical, biotechnology and medical device companies.