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Last Name*

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Are you an employer or a jobseeker?*

Message

First Name*

Last Name*

Email*

Phone Number*

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Are you an employer or a jobseeker?*

Message

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Are you an employer or a jobseeker?*

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Job type: Contract

Discipline: Administrative

Location: United States

Executive Assistant - Contract - Cambridge, MA

We are on the hunt for bold, innovative thinkers who are ready to help push the boundaries of science and make a tangible difference in the world.

Proclinical is seeking an Executive Assistant to support administrative functions within the rare disease and pharmaceuticals sector.

Primary Responsibilities:

The successful candidate should be a proactive individual with a strong focus on managing complex schedules and facilitating seamless operations.

Skills & Requirements:

Proficiency in calendar and schedule management.
Experience with expense management systems, particularly Concur.
Strong organizational skills for travel and event planning.
Ability to manage vendor and purchase order processes.
Excellent communication skills for preparing meeting materials and presentations.

The Executive Assistant's responsibilities will be:

Manage calendars, coordinating daily, weekly, and monthly meetings across multiple time zones.
Handle expense management using the Concur system.
Arrange travel logistics, including flights, accommodations, and transportation.
Organize work-related events and large meetings.
Initiate requests for new vendor creation.
Create purchase order requests.
Prepare materials for meetings, presentations, and special projects.

If you are having difficulty in applying or if you have any questions, please contact Janelle Jones at j.jones@proclinical.com

If you are interested in applying to this exciting opportunity, then please click 'Apply' or to speak to one of our specialists please request a call back at the top of this page.

Proclinical is a leading life sciences recruiter focused on finding exceptional people and matching them with the finest positions across the globe. Proclinical is acting as an Employment Agency in relation to this vacancy.

By submitting this application, you confirm that you've read and understood our privacy policy, which informs you how we process and safeguard your data - https://www.proclinical.com/privacy-policy