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First Name*

Last Name*

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Are you an employer or a jobseeker?*

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First Name*

Last Name*

Email*

Phone Number*

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Are you an employer or a jobseeker?*

Message

First Name*

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Phone Number*

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Are you an employer or a jobseeker?*

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Job type: Permanent

Discipline: Administrative

Location: Switzerland

Looking to step into the heart of innovation and make a real impact? Join our pharmaceutical client in this Executive Assistant position where every day brings new challenges!

Proclinical is seeking a detail-oriented and proactive Executive Assistant to work within supporting the senior leadership team in a dynamic, global environment. This role involves providing comprehensive administrative and operational support to the Senior Vice President of Global Medical Affairs Oncology. You will play a key role in managing schedules, coordinating events, and handling sensitive information, ensuring smooth operations within the team.

Please note that to be considered for this role you must have the right to work in this location or hold an EU passport.

Responsibilities:

Manage complex calendars and international travel arrangements for the SVP.
Oversee incoming and outgoing correspondence, ensuring timely and proactive responses.
Handle confidential and sensitive information with discretion.
Plan and arrange meetings, conference calls, town halls, and events, including logistics, catering, and technical setup.
Coordinate pre-reads, agendas, and materials for internal and external meetings.
Process expense claims, invoices, and purchase orders in line with company policies.
Support onboarding activities for senior leaders within the team.
Take meeting minutes, manage agendas, and maintain SharePoint team sites as needed.
Liaise with internal departments, external organizations, and other administrative assistants.
Prepare correspondence and presentations by researching relevant content.
Provide general administrative support to other team members as required.

Key Skills and Requirements:

Experience supporting senior-level executives, such as C-Suite or Vice Presidents.
Proficiency in Microsoft Office Suite (Outlook, PowerPoint, Word, Excel) and virtual collaboration tools like MS Teams.
Strong organizational and time management skills, with the ability to prioritize tasks effectively.
Excellent oral and written communication skills in English; knowledge of German is a plus.
Ability to work independently, take initiative, and adapt to a fast-paced environment.
High level of discretion and professionalism when handling sensitive information.
Strong collaboration and relationship-building skills, with a team-oriented mindset.
Familiarity with working in a matrixed or international organization is preferred.
Flexibility to attend occasional business trips if required.

If you are having difficulty in applying or if you have any questions, please contact Ed Little at e.little@proclinical.com.

If you are interested in applying to this exciting opportunity, then please click 'Apply' or to speak to one of our specialists please request a call back at the top of this page.

Proclinical is a leading life sciences recruiter focused on finding exceptional people and matching them with the finest positions across the globe. Proclinical is acting as an Employment Agency in relation to this vacancy.

By submitting this application, you confirm that you've read and understood our privacy policy, which informs you how we process and safeguard your data - https://www.proclinical.com/privacy-policy.