Senior Administrative Assistant

Highly Competitive
  1. Contract
  2. Administrative
  3. Switzerland
Basel, Switzerland
Posting date: 12 Nov 2019
This vacancy has now expired

An excellent multinational healthcare company is seeking a skilled Senior Administrative Assistant - PHARMA, to be based in their office in the desirable area of Basel. The organisation is known internationally for their work in pharmaceuticals and diagnostics and their focus on scientific advancement. This is a chance to join a top healthcare organisation who provide an innovative range of diagnostic solutions and medicines.

Job Responsibilities:

  • Carrying out general secretarial administrative tasks, such as correspondence and presentations, using MS Office.
  • Supporting the assigned GMA Leader and Team members (telephone coverage, calendar management). Responding, if able, or ensuring urgent issues are dealt with.
  • Organising and coordinating internal and external meetings; these include team meetings, video, teleconferences, Telepresence, and meetings with iHCP (Healthcare professionals) whilst following compliance guidelines.
  • Keeping databases up-to-date:
    • intranet (departmental homepages)
    • Share web, Touch point and Zinc
    • team and affiliates' contact and address lists
  • Filing of information such as reports and literature, email documents (hardcopy and/or electronic filing).
  • Organising travel and meetings worldwide in cooperation with the in-house travel centre and/or external parties if needed.
  • Handling confidential HR issues such as recruitment of staff, personnel issues.
  • Acting as a contact person for general requests involving the team.
  • Supporting the Procurement Administrator (invoices, PO's, accounting, ARIBA).
  • Preparing for congresses and if needed supporting the team onsite.
  • Coordinating interviews worldwide and assisting new employees with Introduction program.
  • Working closely with agencies incl. approval flow, general requests.

Skills and Requirements:

  • Secretarial/Business/Office Management Qualification.
  • Basic understanding of Pharma industry.
  • Demonstrable multitasking, project management, and execution skills.
  • Good interpersonal skills, including communication, presentation, persuasion, and influence.
  • Good organisational skills, including efficiency, punctuality, and collaboration in a team environment.
  • Proficiency with computer skills, such as MS Office.

To Apply:

Please click on the Apply button. Please include a short note outlining why you are interested in the role and why you think you are suitable.

In case you have difficulty in applying or if you have any questions, please contact Manon Luflade at +44 203 854 1050 or upload your CV on our website -

A full job description is available on request.

Proclinical Staffing is a specialist employment agency and recruitment business, providing job opportunities within major pharmaceutical, biopharmaceutical, biotechnology and medical device companies.

Proclinical Staffing is an equal opportunity employer.