Project Coordinator

Proclinical is seeking a Project Coordinator for a leading pharmaceutical company located in Massachusetts. This position will be accountable for project data maintenance to ensure high-quality and up-to-date project information.

Must be eligible to work or be a citizen in the US.

Job Responsibility:

• Project team meeting logistics (e.g., project team calendar, scheduling, room bookings, logistics, slide sharing, etc.)
• Information Management (e.g., SharePoint management, storing of minutes, presentations, version control of documents), according to best practices for project teams
• Maintain and develop expertise in appropriate IT systems to ensure efficient use and provide expertise and support to resolve time-sensitive queries
• Preparation of reports to ensure high data quality and all project information is accurately reflected in Project Management Systems (e.g., PLANIT)
• Governance presentation logistics and management
• Communications coordination (e.g., create and maintain project team distribution lists, onboarding materials of new project team members, and preparing monthly reports, tracking of milestones and goals)
• Proactively tracking action items to completion; identifying issues and mitigation plans early and escalating appropriately
• Applying project management best practices in the planning, alignment, initiation, execution, control, and closing of projects
• Train and mentor other project coordinators on best practices

Skills and Requirements:

• Minimum of a bachelor's degree in scientific/technical discipline
• 1-2 years of experience (Project Specialist) | 3+ years of experience (Mgr.) in the project management roles.
• Competency with Microsoft applications, including: MS Project, PowerPoint, SharePoint, Visio, and MS Teams
• Significant attention to detail to be able to deliver high quality reporting
• Strong communication skills, ability to work within tight timelines, and comfortable working in a fast paced and changing environment
• Excellent written and oral communication skills
• Demonstrated ability to produce high quality and accurate information and maintain accurate record of documents with attention to detail
• Ability to format documents (.ppt, .doc, .xls, Smartsheet etc.) for consistent, professional appearance and experience handling sensitive information in a confidential and discrete manner
• Must be able to exercise judgment, tact, and diplomacy on behalf of the SPPM team when dealing with different levels of management
• The duties of this role are generally conducted in an office environment.
• 2 - 3 years of relevant industry experience in relevant roles
• Fundamental understanding in planning software (Microsoft Project, Planisware, Smartsheet, or others)
• Fundamental understanding of the Drug Development process
• Project Management Institute (PMI) qualifications or similar formal training preferred

If you are having difficulty in applying or if you have any questions, please contact Maggie Sewall at (+1) 619-822-2469 or m.sewall@proclinical.com.

Proclinical is a specialist employment agency and recruitment business, providing job opportunities within major pharmaceutical, biopharmaceutical, biotechnology, and medical device companies.

Proclinical Staffing is an equal opportunity employer.

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