HR Event Coordinator - Contract - Cambridge, MA
Want to use your administrative skills to help bring exciting events to life? Join a purpose-driven team where your expertise make a real difference.
Proclinical is seeking an HR Event Coordinator to support the planning, coordination, and execution of Learning & Development (L&D) events.
Primary Responsibilities:
In this role, you will collaborate with program owners, HR partners, facilitators, vendors, and participants to ensure seamless delivery of high-quality learning experiences. This position requires a proactive and organized individual who thrives in a dynamic environment.
Skills & Requirements:
- Strong organizational skills with the ability to manage multiple priorities effectively.
- Excellent written and verbal communication skills with a customer-focused approach.
- Proficiency in scheduling tools and virtual meeting technologies (e.g., Zoom, Teams).
- A proactive problem-solver who thrives in a collaborative team environment.
- Relevant educational background or equivalent professional experience.
- Experience in event coordination, HR, or administrative support, preferably in a fast-paced environment.
The HR Event Coordinator's responsibilities will be:
- Plan and coordinate L&D events, including flagship programs for people manager development, ensuring smooth logistics from pre-planning to post-event follow-up.
- Manage scheduling and calendars across multiple time zones, securing facilitators, venues, and participant availability while resolving conflicts.
- Support onsite and virtual event logistics, including room setup, materials preparation, technology support, catering, participant check-in, and vendor coordination.
- Provide clear and timely communication before, during, and after each event.
- Maintain accurate records such as attendance rosters, registration lists, feedback surveys, and program documentation.
- Monitor registration and capacity, identifying sessions requiring additional communication, resources, or scheduling adjustments.
- Collect and share post-event feedback to evaluate program effectiveness and contribute to continuous improvement.
- Assist with other HR projects, events, and initiatives to enhance the employer brand and employee experience as needed.
Compensation:
If you are having difficulty in applying or if you have any questions, please contact Shannon Briggs at s.briggs@proclinical.com
If you are interested in applying to this exciting opportunity, then please click 'Apply' or to speak to one of our specialists please request a call back at the top of this page.
Proclinical is a leading life sciences recruiter focused on finding exceptional people and matching them with the finest positions across the globe. Proclinical is acting as an Employment Agency in relation to this vacancy.
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