Grants Manager A

Highly Competitive Salary
  1. Contract
  2. Administrative, General Management, Other
  3. United States
Philadelphia, USA
Posting date: 25 Mar 2024

This vacancy has now expired. Please see similar roles below...

Grants Manager - Contract to Permanent - Onsite

Proclinical is seeking a Grants Manager A to join a cutting-edge medical program. This is a contract to permanent role located in Philadelphia, PA.

Primary Responsibilities

With limited supervision, manage department's sponsored research pre-award and post award activities for a large, diverse, and highly complex portfolio of grants, contracts, cooperative agreements, and sponsored research agreements.

Skills & Requirements:

  • Bachelor of Science and 3 to 5 years of experience or equivalent combination of education and experience is required.
  • Experience with NIH and other federal granting agencies is required.
  • Proficiency with Microsoft Excel, Adobe, and Business Objects.
  • Excellent critical thinking, analytical, verbal and written communication is required.
  • Ability to apply solid organizational and time management skills to a deadline.
  • Ability to work independently, collaboratively & excellent interpersonal skills
  • Must be eligible to work in the US.

The Grants Manager will:

  • Pre-Award Grants Management
  • Work with Principal Investigators to prepare budgets for grant applications and clinical studies; ensure they meet budgetary requirements of Sponsor, Department, School of Medicine & University with regard to salaries requested, fringe benefit rates, overhead, etc.
  • Assist faculty with grant proposal preparation, creating grant templates and other related documents including submission of grants via ASSIST, PennERA & other grant submission platforms.
  • Coordinate annual progress report submission for PI's grant.
  • Maintain information database for the Sleep Division's training grants to facilitate the five year renewal of these grants.
  • Review granting agency regulations, inform investigators of regulatory requirements and ensure compliance.
  • Prepare & maintain confidential correspondences/documents to include salary, budget & proposal information.
  • Serve as liaison with ORSS and ORS.
  • Thorough knowledge of University, School and sponsor's grants policies and procedures.
  • Post Award Grants Management
  • Process training grant-related forms for appointment, reappointment and termination of postdoctoral and predoctoral trainees using NIH systems & postdoctoral systems.
  • Responsible for subcontracts on federal grants; establish subaward agreements; issue subcontract PO's and approve invoices.
  • Review notice of awards, enter grant budgets in BEN using approved grant budgets.
  • Monitor grant budgets and reallocate funds as necessary.
  • Identify & correct BEN wayward transactions as needed.
  • Process Payroll reallocations, journal entries as required.
  • Monitor grant expenses to ensure compliance with granting agency requirements.
  • Prepare & distribute monthly grant reports to all Research Investigators/meet with PI's as needed.
  • Assist with close-out of grants.
  • Assist Director & Sr. Grants Manager with collection of relevant data for the annual budget.
  • Review Concur expense reports.
  • Other
  • Maintain and Organize related files.
  • Participate in School of Medicine's training programs and attend School of Medicine's monthly Business Administrator's meetings.
  • Keep abreast of new and existing policies and procedures.
  • Serve as a resource for Faculty and Staff.
  • Adhere to established University policies and procedures for above functions.
  • Report known or suspected irregularities to Division Administrator.
  • Communicate/work collaboratively with Sr. Grants Manager & Director regarding status of assignments; handle and resolve issues effectively & efficiently.
  • Exercise discretion when working with confidential materials, including salaries and budgets.
  • Perform other similar and related duties as required.

If you are having difficulty in applying or if you have any questions, please contact Natalie Magola at (+1) 267-523-2553 or

Proclinical is a specialist employment agency and recruitment business, providing job opportunities within major pharmaceutical, biopharmaceutical, biotechnology and medical device companies.

Proclinical Staffing is an equal opportunity employer.