Executive Assistant

Highly Competitive
  1. Contract
  2. Administrative
  3. United States
Cambridge, USA
Posting date: 21 May 2024
EA JJ 60497

Proclinical is seeking a dedicated and organised Administrative Assistant. The role primarily involves managing calendars, handling expenses, arranging trave, and preparing materials for meetings and presentations. The successful candidate will also be responsible for managing highly confidential and critical information with utmost discretion.


  • Manage calendars, including scheduling daily, weekly, and monthly meetings across multiple time zones and locations.
  • Handle expense management through the Concur system.
  • Arrange travel, including air, hotel, and transportation, as well as occasional work-related events and large meetings.
  • Request the creation of new vendors and create purchase order requests.
  • Prepare materials for meetings, presentations, and special projects.
  • Manage information of a highly confidential and critical nature with utmost discretion.

Key Skills and Requirements:

  • Excellent organizational and time management skills.
  • Proficiency in using the Concur system for expense management.
  • Experience in arranging travel and managing large meetings.
  • Ability to handle highly confidential and critical information with discretion.
  • Strong communication skills and attention to detail.

Interested or know someone who might be? Reach out to ­­­­Janelle Jones using the following:

✉️ j.jones@proclinical.com

📞 +1 267 297 3257

Apply Now:

If you are interested in learning more or applying to this exciting opportunity, please complete the form below and attach a copy of your CV. Alternatively, for further details or to talk directly to a life sciences recruitment specialist, please request a call back at the top of this page.

Proclinical is a leading life sciences recruiter focused on finding exceptional people and matching them with the finest positions across the globe. is acting as an Employment Agency in relation to this vacancy.