Administrative Assistant

Proclinical is seeking an Administrative Assistant to join a dedicated team. This role focuses on vendor and event management, as well as handling orders and invoices. The ideal candidate is someone who can efficiently manage administrative tasks in a dynamic environment.

Please note that to be considered for this role you must have the right to work in this location or hold an EU passport.

Responsibilities:

• Manage purchase orders and process accounts payable invoices.
• Set up and manage vendors using online platforms.
• Coordinate events, including entering details, securing approvals, and managing documentation and payments.
• Track costs, manage accruals, and maintain the budget sheet.
• Provide telephone support and manage copying, filing systems, and incoming mail and parcels.
• Prepare correspondence, spreadsheets, and other documents as directed.
• Attend department meetings and take minutes.
• Maintain confidentiality in all responsibilities.
• Support other administrative assistants and perform additional duties as needed.

Key Skills and Requirements:

• Proficient in Microsoft Outlook, Word, Excel, and PowerPoint.
• Strong verbal and written communication skills in both German and English.
• Experience in similar administrative roles.
• Ability to work effectively in a fast-paced environment with multiple tasks.
• High level of accuracy in preparing and entering information.
• Team player capable of working in a cross-functional team.

If you are having difficulty in applying or if you have any questions, please contact Emile De Beer at e.debeer@proclinical.com.

Apply Now:

If you are interested in learning more or applying to this exciting opportunity, please complete the form below and attach a copy of your CV. Alternatively, for further details or to talk directly to a life sciences recruitment specialist, please request a call back at the top of this page.

Proclinical is a leading life sciences recruiter focused on finding exceptional people and matching them with the finest positions across the globe. Proclinical is acting as an Employment Agency in relation to this vacancy.