Administrative Assistant

Administrative Assistant - Contract - Summit, NJ

Proclinical is seeking an Administrative Assistant to support various corporate functions within the pharmaceuticals industry.

Primary Responsibilities:

The successful candidate will focus on coordinating logistics for meetings and workshops, managing travel arrangements, and handling expense reports.

Skills & Requirements:

• Proficiency in coordinating logistics and managing meeting arrangements.
• Experience with travel booking and expense reconciliation.
• Familiarity with Concur for expense reporting.
• Ability to work closely with internal and external teams.
• Strong organizational and communication skills.

The Administrative Assistant's responsibilities will be:

• Coordinate logistics for monthly and quarterly workshops and meetings.
• Manage catering requests and reserve conference rooms using Outlook.
• Enter visitor registrations and check availability for meetings.
• Adhere to travel and expense policies, including booking domestic and international travel and reconciling business expenses.
• Submit expense reports via Concur.
• Collaborate with EHS Conference teams, IT, Sodexo Catering, and external event coordinators.
• Create contract and purchase order requisitions and manage their lifecycle as needed.

If you are having difficulty in applying or if you have any questions, please contact Janelle Jones at j.jones@proclinical.com

Proclinical is a specialist employment agency and recruitment business, providing job opportunities within major pharmaceutical, biopharmaceutical, biotechnology and medical device companies.

Proclinical Staffing is an equal opportunity employer.