Executive Assistant III

Highly Competitive Salary
  1. Contract
  2. Administrative
  3. United States
Cambridge, USA
Posting date: 12 Sep 2019

Proclinical is currently recruiting for an Executive Assistant for a biotechnology company located in Cambridge, MA. Successful candidate will provide project management support including submission and tracking of purchase orders, meeting management, team meeting minutes, and other identified projects and processes to support the excellence and operations of these functions.

Job Responsibilities:

  • Manage Outlook calendar for Sr Medical Directors, and MSL Team Director, considering multiple time zones and priorities.
  • Plan large, complex meetings and manage all meeting logistics for these functions.
  • Schedule and manage travel arrangements.
  • Prepare and submit expense reports.
  • Actively participate as a member of the US Medical Administrative Assistant community and provide cross coverage support to other department assistants as needed.
  • Process all Scopes of Work (SOWs) and obtain purchase orders.
  • Manage monthly accrual requests.
  • Problem solves issues (e.g. invoice exceeds PO amount etc.)
  • Vendor management and support.

Skills and Requirements:

  • 3+ years' administrative experience required.
  • Bachelor's Degree, preferred.
  • Familiarity with biotechnology/ pharmaceutical industry preferred. Equivalent combination of education and experience considered.
  • Must have excellent communication skills, proficiency with computers, including MS office suite and the ability to quickly learn new technologies and processes.
  • Demonstrated experience problem-solving and proactive dealing with complex, ambiguous situations with diplomacy and tact.
  • Demonstrated experience in execution and accountability for project coordination and, or management. Anticipate needs and potential obstacles.
  • Apply innovative problem-solving methods and generates ideas; is solution oriented; owns projects and tasks until completed; implements and communicates solutions and outcomes.
  • Assist visitors on behalf of manager. Must be capable of understanding priorities and making responsible decisions with limited information; accomplishes tasks independently, has strong personal awareness.

To Apply:

Please click on the Apply button. Please include a short note outlining why you are interested in the role and why you think you are suitable.

In case you have difficulty in applying or if you have any questions, please call Amanda Rivera at (+1) 267-435-8555 or upload your resume on our website - www.proclinical.com.

A full job description is available on request.

Proclinical is a specialist employment agency and recruitment business, providing job opportunities within major pharmaceutical, biopharmaceutical, biotechnology and medical device companies.

Proclinical Staffing is an equal opportunity employer.