Administrative Assistant

Proclinical is recruiting for a research-based biopharmaceutical company that discovers, develops and commercialises innovative medicines in areas of unmet medical need. Proclinical is recruiting for a Senior Administrative Assistant Specific position to provide administrative and clerical support to the company's teams and ensure the smooth operational running of company affairs.

Job Responsibilities:

• Providing administrative and clerical support to the Director of the UK RPM team (with some support for joint activities with the US RPM team), the UK-based RIS and Medical Writing teams, the ROW Publishing team, and the Document Processing and Compilation team.
• Supporting the teams with meeting arrangements.
• Booking and organising travel for teams including flights and hotel bookings.
• Preparing expense claims.
• Raising purchase orders.
• Providing administrative and clerical support for the interview process, which includes creating and distributing agendas, collecting assessment forms and scheduling and making travel arrangements.
• Organising and scheduling extra-department meetings where necessary.
• Ensuring computer equipment, completing new starter forms and on-boarding tools, and arranging/coordinating all new hire materials for new starters.
• Tracking department budget as directed.
• Creating or assisting in the creation of presentation materials and drafts technical documents as needed.
• Gathering, collecting, recording, tracking and verifying relatively complex data and information from multiple sources.
• Liaising with external agencies or organisations to coordinate activities which are important to the function of the teams.

Skills and Requirements:

• Demonstrable experience in a commercial and regulated organisation.
• Proficiency with MS Office Suites.
• Demonstrably exceptional written and oral presentation skills.
• Knowledge and understanding of administrative and office policies and procedures is a requirement for this role.
• Excellent analytical skills.
• Excellent interpersonal, communication and presentation skills, including fostering conflict resolution
• Being able to multi-task independently with minimal supervision.
• Self-starting team player.
• Problem solving attitude and structured approach to work.
• Fluency in both verbal and written English.

To Apply:

Please click on the Apply button. Please include a short note outlining why you are interested in the role and why you think you are suitable.

In case you have difficulty in applying or if you have any questions, please call Tom Magenis on +44 203 854 1050 or upload your CV on our website - www.Proclinical.com.

A full job description is available on request.

Proclinical is a specialist employment agency and recruitment business, providing job opportunities within major pharmaceutical, biopharmaceutical, biotechnology and medical device companies.

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