Administrative Assistant

Up to US$30 per hour
  1. Contract
  2. Administrative
  3. United States
Cambridge, Massachusetts
Posting date: 18 Feb 2019

ProClinical is partnering with an innovative biotechnology company to advertise a new vacancy for a Administrative Assistant position. This organisation, which specialises in RNAi therapeutics, is seeking for an exceptional individual to join their team in Massachusetts on a contract basis.

Job Responsibilities:

  • Assisting with complex scheduling requests on behalf of the Vice President, Head of U.S. Medical Affairs, with occasional support to Senior Directors when needed.
  • Working with other administrative staff to ensure that all administrative needs of the department and larger organisation are met and in keeping with company objectives.
  • Sharing work load as necessary.
  • Assisting with the schedule and execution of meetings and workshops when Vice President or external guests are present.
  • Coordinating lunch orders and meeting setups as appropriate within Company guidelines.
  • Preparing materials for meetings, seminars, presentations, and external guests are present.
  • Assisting with large group travel within the department.
  • Obtaining signatures for CDAs, Contracts, and Field Agreements from appropriate Executives.
  • Appropriately managing information of a highly confidential and critical nature.
  • Providing back-up support to other assistants, as needed.
  • Performing other duties, as assigned.

Skills and Requirements:

  • A college degree is preferred.
  • 1-2 years of related experience.
  • Demonstrable experience managing calendars.
  • Proficiency with MS Office.
  • Excellent interpersonal skills, including communication, judgement, and persuasion.
  • An organised mindset, that allows for establishing priorities, setting and meeting goals, and multi-task in a fast-paced environment.

To Apply:

Please click on the Apply button. Please include a short note outlining why you are interested in the role and why you think you are suitable.

In case you have difficulty in applying or if you have any questions, please call Corrin Pyle on + 267-435-8555 or upload your CV on our website -

A full job description is available on request.

ProClinical is a specialist employment agency and recruitment business, providing job opportunities within major pharmaceutical, biopharmaceutical, biotechnology and medical device companies.