Admin Assistant- II

Highly Competitive
  1. Permanent
  2. Administrative
  3. United States
San Francisco, California
Posting date: 15 Apr 2019

A leading US biopharmaceutical organisation with a solid commercial portfolio of life-saving drugs within a number of therapy areas have a new Admin Assistant- II job opportunity at their offices in California. The company has a growing pipeline of investigational drugs and approximately 5,000 employees in offices across four continents.

Job Responsibilities:

  • Provides administrative and clerical support for a department or group of managers/individual contributors.
  • Responsible for maintaining a calendar of appointments, meetings, and events.
  • Responsible for coordinating large events which includes the planning, organizing and implementation of a number of event activities.
  • Liaises with guests and speakers to assess needs and coordinates, as needed, such activities as travel, hotel, expense reports and tools and materials for presentations.
  • Makes travel arrangements as needed.
  • May take and deliver messages, provide information to callers, set-up and maintain files, prepare and sort mail.
  • Performs routine word processing assignments, proofreads, and prepare routine reports.
  • Processes invoices for appropriate signatures and prepares expense reports.
  • Maintains inventory of supplies for the department.
  • Prepares general correspondence, faxes, and photocopying.
  • Creates and maintains files.
  • May assist with facilities space planning or office set-up.
  • Ongoing, acts as a resource to other administrative assistants and is cross-trained to cover for another administrative assistant if they out of the office for an extended period of time.
  • Other duties as assigned.

Skills and Requirements:

  • A minimum of a high school diploma
  • 5+ years administrative experience.
  • Requires basic knowledge and understanding of administrative and office policies and procedures. Good interpersonal skills, including communication, presentation, persuasion, and influence.
  • Good organisational skills, including efficiency, punctuality, and collaboration in a team environment.
  • Proficiency with computer skills, such as MS Office.

Please click on the Apply button. Please include a short note outlining why you are interested in the role and why you think you are suitable.

In case you have difficulty in applying or if you have any questions, please contact Allison Stevens at or upload your CV on our website -

A full job description is available on request.

ProClinical is a specialist employment agency and recruitment business, providing job opportunities within major pharmaceutical, biopharmaceutical, biotechnology and medical device companies.